Define the Scope
It starts with a vision – understanding your objectives, what’s driving this event, and what success looks like for you. This is fact-finding, but it’s also about making sure we’re the right fit for each other.
What does this look like in practice?
- Initial consultation calls where we actually listen
- Understanding your goals, budget, and timeline
- Venue discussion and negotiation support
- Creative exploration meetings
- Defining clear roles and responsibilities
- Establishing detailed scope of work
- Concept design and initial vision alignment
- Proposal that reflects what you actually asked for
What sets us apart
Real conversation, not a sales pitch. We ask good questions, listen to your answers, and tell you honestly if we can deliver what you need. If we’re not the right fit, we’ll say so and point you in the right direction.
Set and Production Design
This is where your vision starts taking physical shape. We translate ideas into detailed designs, technical plans, and visual renderings so everyone can see exactly what we’re building together.
What does this look like in practice?
- Detailed floor plans and layouts
- Stage design and scenic concepts
- Lighting design and visual atmosphere planning
- Audio system design for your space
- 3D renderings and visualization
- Technical specifications and requirements
- Material selection and sourcing
- Budget alignment and value engineering
- Design review meetings and refinements
What sets us apart
Designs that can actually be built. We don’t create fantasy renderings that fall apart when reality hits. Every design accounts for budget, physics, timeline, and the practical realities of your venue.
Logistics and Pre-Production
The unglamorous but critical phase where we handle every detail that makes your event actually happen. Permits, vendors, schedules, contingencies – this is where meticulous planning prevents last-minute chaos.
What does this look like in practice?
- Vendor coordination and management
- Permitting and regulatory compliance
- Insurance and liability coverage
- Detailed production schedules and timelines
- Staffing requirements and crew scheduling
- Equipment sourcing and reservations
- Transportation and parking logistics
- Weather contingency planning
- Safety protocols and emergency procedures
What sets us apart
We think about what everyone else forgets. Load-in logistics, bathroom lines, power distribution, backup plans for the backup plans – we’ve been doing this long enough to know where problems hide.
Going from render to reality
This is where the planning becomes physical. Our crew transforms empty venues into your vision, installing staging, lighting, audio, and all the technical elements that bring your event to life.
What does this look like in practice?
- Load-in and venue access coordination
- Stage and set construction
- Lighting installation and programming
- Audio system setup and sound checks
- Video and projection system installation
- Signage and branding placement
- Decor and finishing touches
- Technical rehearsals and system testing
What sets us apart
We build in buffer time and flexibility. Things never go 100% according to plan during setup – we schedule realistically and stay calm when adjustments are needed.
Going from render to reality
This is what all the planning was for – the actual event. Our team manages every technical and logistical element so you can focus on your guests, your content, and your objectives.
What does this look like in practice?
- On-site event management and coordination
- Real-time technical operation and adjustments
- Audio mixing and sound management
- Lighting operation and atmosphere control
- Video playback and content management
- Stage management and timing coordination
- Talent and speaker technical support
- Crew coordination and communication
- Backstage and front-of-house coordination
What sets us apart
We stay calm when things go sideways. Every event has surprises – what matters is how quickly and professionally we solve them. Most issues get handled before you even know they happened.
Going from render to reality
The event’s over, but our job isn’t done until everything is packed, the venue is clean, and you have everything you need for next time. We also take time to review what worked and what we can improve.
What does this look like in practice?
- Professional load-out and strike
- Venue restoration and cleanup
- Final vendor coordination
- Invoice reconciliation and closeout
- Content and documentation delivery
- Post-event debrief meeting
- Honest feedback discussion
- Asset archival for future events
- Final project closeout
What sets us apart
We don’t disappear after the curtain closes. Professional load-out, detailed documentation, honest debrief conversations – we care about the whole experience, not just the visible moments.